Payroll and HR in Europe

Why Expand Your Business to Europe?

Expanding your business to Europe can be a smart decision for many businesses, particularly with the EU’s brilliant cross-border cooperation, free movement and a common currency used across the majority of its member states. This means trading within the EU is effortless, and as many countries in Europe also speak English, business communication is a breeze.

However, as with any expansion, certain difficulties can arise. There can be a lot to remember when tackling a global expansion to Europe, not to mention the different legislation and tax considerations.

Challenges

Differing Employment Law

Whilst there is some commonality between the EU’s member states, every EU country has its own employment and legislative differences. EU employment law protects the right of employees in EU, member states, including conditions of employment, data protection and collective redundancy. Whilst these laws apply to the whole of the EU, they will operate differently between EU countries because of how they were implemented at a national level.

For European countries outside of the EU, employment laws and legislation can differ even more greatly, therefore, one set of laws cannot be assumed from one country to another and need to be carefully adhered to.

Differing Tax Rules

With Italy’s regional products taxes (IRAP), the Netherlands’ 30% ruling, and France’s annual personal income tax deductions, it can be a real difficulty to maintain compliance across different European countries. That’s why FMP Global are here to help. We have the in-country experience you need to make your payroll and HR management easy.

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Employer Must-Dos

Examples of the following reports which must be submitted to strict deadlines in Europe:

  • Social Security Statements
  • Company tax returns
  • VAT Returns
  • E.O.Y Reports

    Payroll in Europe

    Taxes

    In Europe there are many different tax considerations depending on where you are planning on expanding your business to. For example, Switzerland has three levels of income tax to consider – federal, cantonal and municipal level. If your expansion entails opening branches or subsidiaries, you must register with tax and VAT authorities, social security offices and the national companies’ register.

    With different social security, benefits and healthcare systems in place, it can be a challenge to keep in line with individual country requirements.

    Wages

    As of 2018, there were 22/28 EU member states with an official minimum wage set by the government. The minimum wage for each country in the EU varies greatly, so it is important to stay on top of any changes. For European countries outside of the EU, minimum wage will also vary.

    Payslips

    Much like the US, there are also a number of payslip requirements employers must adhere to in Europe, including what is necessary to display on payslips, as well as the legal requirements of paper and e-payslips to protect employee data.

    HR in Europe

    Employment Contracts & Terms

    The EU law on employment contracts sets out guidelines for the minimum information employers must give to employees in writing. The EU employment law on contracts has been implemented into every member state’s own individual legislation, which means there will be local variations to take into consideration. This is also the case with laws on fixed-term, part-time and posted workers.

    Collective Bargaining Agreements

    Another complexity to consider in the EU is the vast negotiations between trade unions and employers which dictate working conditions, employment terms, pay, working hours and employer-employee relations. This is known as collective bargaining, of which the outcome are agreements that regulate procedures and terms of employment.

    Annual Leave

    The amount of paid annual leave an employee is entitled to is different throughout Europe. The set minimum for annual leave in the EU is 4 weeks, however some countries set a higher minimum for paid leave.

    The United Kingdom

    Whilst the UK will be leaving the EU in March 2019, the UK still remains an attractive location for many businesses looking to expand to Europe. Explore more about the benefits of expanding your business to the UK, as well as how payroll and HR in the UK can differ here as well.

    Find Out More About International Payroll

    To read more about the complexities of international payroll, download our international payroll guide today.

    Download Our Guide

    FMP’s European Payroll and HR Solutions

    No matter if you are looking for payroll and HR services in the UK, Germany, France or The Netherlands, FMP can help ensure your business is compliant. Our services include but are not limited to:

    • Employment Contracts
    • Payroll Processing
    • Handling of payments (salaries)
    • Annual declarations (lodging, apprenticeship & training taxes for concerned companies)
    • Relations with social bodies
    • Regulatory Compliance
    • Tax and Labor Law Consulting
    • Assisting in payroll audit (or payroll department audit)
    • Handling of confidential payroll
    • Assistance in company restructuring plan
    • Assistance in implementation of procedures
    • Assistance with start-up (in link with lawyers)

    Stay Compliant with European Payroll

    We’ll take the stress out of your global expansion. Speak to FMP Global today and we’ll support you with all aspects of European payroll and HR.

    Start your International Expansion Today